Job Description of the Deputy of Finance and Administration

Job Description (Bylaw) of the Deputy for Finance and Administration Kabul Polytechnic University

Position Objective:
To control and supervise revenues, expenditures, and payments; and to oversee financial and accounting affairs, the Directorate of Communications and Public Awareness, procurement and logistics, information technology, and the library of Kabul Polytechnic University.

Duties and Responsibilities:

1. Prepare weekly, monthly, quarterly, and annual work plans in alignment with the University’s overall work plan to achieve the anticipated objectives.
2. Lead and manage subordinate personnel to ensure the achievement of planned goals.
3. Develop necessary financial and administrative policies to enhance efficiency and work productivity.
4. Organize, supervise, and advance the University’s financial and administrative functions, including planning, procurement, and other related financial and administrative affairs.
5. Prepare the budget and oversee its implementation in coordination with relevant departments to ensure coverage of ordinary and development expenditures.
6. Defend the University’s budget at the Ministry level to secure funding for ordinary and development expenditures.
7. Take appropriate measures to resolve issues related to the ordinary and development budgets during the mid-fiscal year (budget reallocation period).
8. Supervise the execution of budget expenditures in accordance with applicable laws and regulations to ensure transparent accountability.
9. Oversee the executive activities of the relevant directorates to accelerate implementation in their respective areas.
10. Supervise and control shortlisting processes and the work of designated human resources committees to ensure the recruitment of qualified individuals.
11. Provide necessary advice and information to the University President on financial, administrative, and planning matters.
12. Cooperate with faculties and other University departments to facilitate and coordinate their administrative processes.
13. Approve financial documents and related procedures within the limits of legal authority and the University’s financial capacity.
14. Evaluate the quality of staff performance to enhance work productivity and improve their professional capacity.
15. Perform other duties related to the position as assigned by higher authorities in accordance with laws, regulations, and the objectives of the University Presidency.